We've compiled a list of some Frequently Asked Questions below. If you can't find the question/answer you are looking for on this page, select Search - we'll search the entire site for you. If you'd like to ask your own question, click Ask Question and we'll get back to you with an answer.

Q:  Who is the management company, what do they do and how do I reach them?

A: Coldwell Banker RESI is contracted by the Board of Directors to perform all Association bookkeeping including financial statements and collection reports, to collect and process monthly and special assessments, employ our On-Site Manager and Maintenance Person, obtain bids for subcontracted services such as security, housekeeping, maintenance, and supervise subcontractors.  They are a genneral clearing house for problem solving, communications with homeowners and the Board of Directors and serve in an advisor capacity. The Portfolio Manager at Coldwell Banker reports directly to the Board and all decisions are made by a majority vote of the Board of Managers. Coldwell personnel are listed in the Contact Information section.                                                            

Q:  What is the PCCA?

A: The Polo Club Condominium Association (PCCA) is a non-profit corporation registered with the State and managed by a duly elected Board of Managers. Its purpose is to maintain all common areas and to govern the community in accordance with the provision of the legal documents: Declarations, Bylaws, Articles of Incorporation and House Rules. The governing legal documents for the association may be viewed online within the Resource Center page of this site. The corporation is financially supported by all members of the homeowners association. Membership is both automatic and mandatory.              

Q:  What are the Governing Documents?

A: The governing documents include the Articles of Incorporation, the Declarations, the Bylaws, the House Rules and policies and procedures adopted by the Board of Managers.  The most important governing document is the Declarations which set up the guidelines for the operation of the planned community as a non-profit corporation. The Declarations were recorded by the Denver County recorder's office and are included in the title to your property. Failure to abide by the Declarations may result in a fine to a homeowner by the Association. The governing legal documents for the association may be viewed online within the Resource Center page of this site.

Q:  What are the Bylaws?

A: The Bylaws are the guidelines for the operation of the non-profit corporation. The Bylaws define the duties of the various offices of the Board of Managers, the terms of the Directors, the membership's voting rights, required meetings and notices of meetings, and the principal office of the Association, as well as other specific items that are necessary to run the Association as a business. The Bylaws for the PCCA may be viewed online within the Resource Center page of this site.

Q: What is the Board of Managers?

A: The PCCA is a corporation and therefore a governing body is required to oversee its business. The Board of Managers is elected by the homeowners, or as otherwise specified in the bylaws. The limitations and restrictions of the powers of the Board of Managers are outlined in the Bylaws which are included in the Resource Center section.                                                                     

Q:  What rules and regulations are in place?

A: The PCCA has developed rules and regulations as provided for in the Declarations and adopted by the Board of Managers.  The House Rules provide direction to the homeowners for common courtesies with regard to parking, vehicles, recreation facilities, guest and party rooms, in-unit modifications, construction, etc. In addition, the PCCA has developed procedures for submitting requests to make in-unit modifications and specifications to exterior changes to your home. These rules and guidelines are set up to maintain the aesthetic value and integrity of the community on behalf of all owners, and hopefully protect the market value of your investment as well. Violations of these rules may result in action by the Board of Managers and a fine. For more information about these topics and a copy of the House Rules, visit the Resource Center.          

Q:  Are Board Meetings open to all residents?  If so, where and when are they held?

A: Yes. Owners may observe board meetings.  Notice of the time and place of any regular board meetings is posted on the bulletin board and in the Calendar section of this website.             

Q:  If I want to serve on a committee, how do I find out what committees are active and how to get involved?

A: Committees are listed on the bulletin board and, frequently, in the Board minutes.  If you are interested in volunteering, please contact the committee chair or notify Liz Lenox, On-Site Managers, in the PCCA Office.                  

Q:  Where is the PCCA Office?

A:  The PCCA Office is located on the court level in the southwest corner.  The office is open Monday through Friday from 9:00 a.m. to 5:00 p.m.       

Q:  What is my assessment and how is the amount determined?  Will it go up?

A:  The assessment is the periodic amount due from each homeowner to cover the operating expenses of the common areas and provide for reserve funds for replacement of common facilities in future years. Your assessment is due on the first of the month. To avoid any late fees if you are traveling, we recommend that you sign up for automatic deduction of the assessment.   Your assessment is determined by multiplying the percentage ownership of your unit times the total budget for the year.  The amnual budget projects the costs of insurance, salaries, utilities, landscaping, administration, etc. Reserve funds are monies set aside for future expenses due to the life expectancy of certain items: lighting, street resurfacing, pool equipment, etc. The total of both budgets is then assigned to each unit based on the percentage ownership assigned to that unit.    If the costs of maintaining the common areas and the services provided increase, then the assessment will increase the same percentage for all of us.                                                                                     

Q:  What happens if I don't pay my assessment?

A: The maintenance and management services incurred by the Association are dependent upon timely receipt of the assessments due from each homeowner. Late payments will result in a $50 late charge as assessments are due on the first of the month. In addition, the Declations allows the Association to charge late charges and interest and proceed with a lien on your property, or foreclosure proceeding for nonpayment of assessments.  For more details, read the Collections Policy in the Resource Center section of this website.